JOB SUMMARY

Performs highly complex administrative support work. Work involves providing and coordinating
administrative support including disseminating information; developing filing systems; preparing and
editing reports and documents; and supervising the work of others. Works under limited supervision
with moderate latitude for the use of initiative and independent judgment.

ESSENTIAL FUNCTIONS

A. Participates in the planning and execution of an agency program; interprets and disseminates
information concerning agency programs and procedures; compiles and edits statistical
information and documents; and coordinates the preparation, editing, and distribution of
correspondence, reports, studies, forms, and documents.

B. Responds to inquiries regarding technical program and administrative regulations, policies, and
procedures; develops administrative and technical policies and procedures; assists in
researching technical issues; and assists in the implementation of program planning.

C. Coordinates work with organizational units of the agency; provides liaison with local, state, and
federal agencies and the public; and develops and maintains filing, record-keeping, record
management systems, and program databases.

D. Performs criminal information searches and retrieval using Texas Department of Public Safety
criminal history system access.

E. Supervises the work of others; and provides training in the program area.

• Performs a variety of marginal duties not listed, to be determined and assigned as needed.

MINIMUM QUALIFICATIONS

A. Education, Experience, and Training

1. Graduation from an accredited senior high school or equivalent or GED.

2. Three years full-time, wage-earning customer service, clerical, secretarial, administrative
support, technical program support, or criminal justice experience. Fifteen semester hours
from a college or university accredited by an organization recognized by the Council for
Higher Education Accreditation (CHEA) or by the United States Department of Education
(USDE) may be substituted for each six months of experience.

3. Parole process experience preferred.

4. Experience in the supervision of employees preferred.

• Must have or be able to obtain a certificate of course completion for the Texas Law

Knowledge and Skills

1. Knowledge of office practices and procedures.

2. Knowledge of business terminology, spelling, punctuation, and grammar.

3. Knowledge of applicable state and federal laws, rules, regulations, and statutes preferred.

4. Knowledge of agency and departmental organizational structure, policies, procedures,
rules, and regulations preferred.

5. Skill to communicate ideas and instructions clearly and concisely.

6. Skill to coordinate with other staff, departments, officials, agencies, organizations, and the
public.

7. Skill to interpret and apply rules, regulations, policies, and procedures.

8. Skill in problem-solving techniques.

9. Skill in the use of computers and related equipment in a stand-alone or local area network
environment.

10. Skill to prepare and maintain complex records and files in an automated system.

11. Skill in the use of Microsoft Office Suite or equivalent to include word processing,
spreadsheet, database, or presentation software programs.

12. Skill to train and supervise the work of others.

13. Skill to type 45 words per minute (with no more than 10 errors) preferred.

ADDITIONAL REQUIREMENTS WITH OR WITHOUT REASONABLE ACCOMMODATION

A. Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend
repeatedly, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize,
lift and carry under 15 lbs., perceive depth, operate a motor vehicle, and operate motor
equipment.

B. Conditions include working inside, working around machines with moving parts and moving
objects, radiant and electrical energy, working closely with others, working alone, working
protracted or irregular hours, and traveling by car, van, bus, and airplane.

C. Equipment (machines, tools, devices) used in performing only the essential functions include
computer and related equipment, calculator, copier, fax machine, telephone, bar code scanner, dolly, and automobile.

Please note that applications submitted via handwritten forms, email, mail, or fax will not be accepted. Your job application must be completely filled out and include all employment, do not limit employment to the past 10-15 years. Your application must contain complete job histories, which include job titles, name of employer, dates of employment, supervisor’s name and phone number, and a description of duties performed, and whether it was full-time or part-time and hours per week. If any of this information is not provided, your application may be rejected as incomplete

If you are scheduled for an interview and require any reasonable accommodation in our interview process, please inform the hiring representative who contacts you to schedule your interview. Whenever possible, please give the hiring representative sufficient time to consider and respond to your request.

Only candidates selected for an interview will be contacted.

*Outside applicants will be required to submit to pre-employment drug testing as a condition of employment.*

Questions regarding this posting may be directed to:

Sharon Bayliff
Human Resources Headquarters
2 Financial Plaza, STE 600
Huntsville, TX 77340
PH (936) 437-4229
EMAIL hr.selectionsteam6@tdcj.texas.gov

The following Military Occupational Specialty codes are generally applicable to this position. Applicants must fully complete the summary of experience to determine if minimum qualifications are met.

Military Crosswalk Guide - Prepared by the State Auditor's Office

Texas State Auditor's Office - Job Descriptions

The State of Texas is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in employment or the provision of services. You may make copies of this application and enter different position titles, but each copy must be signed. Resumes will not be accepted in lieu of applications, unless specifically stated in the job vacancy notice.